article How to Share Bookmarks in Qlik Sense in Official Support Articles

How to Share Bookmarks in Qlik Sense

Sonja_Bauernfeind — Wed, 20 Dec 2023 08:21:40 GMT

Create the Bookmark

Create a bookmark. The bookmark menu can be located in the top right corner of the Qlik Sense app overview.
Create and save the bookmark
Navigate back to the bookmark menu.
Right-click the bookmark that you wish to share.
Select Publish

You can also click Copy link - this will show a warning that the bookmark needs to be published. When confirming the warning, the bookmark will be automatically published.

Share the Bookmark

Right-click the bookmark again.
Select Copy link
Share the link with anyone who has access to the application.

If the share option is not available or if users who should see the bookmarks cannot find it, verify that Sense has not been set up with Security Rules that disallow sharing or access to specific objects. See the attached document for details.

Re: How to Share Bookmarks in Qlik Sense

Huiying — Mon, 29 Mar 2021 10:02:57 GMT

Hi Sonja
Great article, thank you!
Just curious, as bookmark needs to be published before sharing, I guess the bookmark will stay as community bookmark forever? if there are lots of them with big amount of data, will that cause any issue during app opening?
How about after migration? If we import binary file to a new cluster, I guess we loose the state of community bookmarks?

Best regards,
Susan

Re: How to Share Bookmarks in Qlik Sense

Sonja_Bauernfeind — Wed, 31 Mar 2021 06:56:05 GMT

@Huiying Let me get an answer for you! 🙂

Re: How to Share Bookmarks in Qlik Sense

Sonja_Bauernfeind — Wed, 31 Mar 2021 10:51:51 GMT

Hello again, @Huiying

I've spoken to one of our SMEs who appears to already be working on this with you in a support case.

Here's a quick summary from him (based on your questions):

Just curious, as bookmark needs to be published before sharing, I guess the bookmark will stay as community bookmark forever?

Yes, unless you unpublish it. You can unpublish it from the Hub.

If there are lots of them with big amount of data, will that cause any issue during app opening?

Yes, there are operations done towards bookmarks during app opening. The more the user has bookmarks he has access to, the longer it will take to open.

How about after migration? If we import binary file to a new cluster, I guess we lose the state of community bookmarks?

Yes, you would need to unapprove/unpublish the bookmarks with APIs and reassign ownership.

Re: How to Share Bookmarks in Qlik Sense

Huiying — Wed, 31 Mar 2021 12:55:12 GMT

Thank you Sonja! 🙂

Re: How to Share Bookmarks in Qlik Sense

Patrick_Kull — Tue, 01 Jun 2021 10:47:41 GMT

Dear Sonia

Thank you very much for this very useful article. I'm looking for an option to share within Qlik Sense. However, in our system the option publish is not available. Can this be configured? Could you please help

Best regards,

Patrick

Re: How to Share Bookmarks in Qlik Sense

Sonja_Bauernfeind — Thu, 10 Jun 2021 10:32:55 GMT

Hello @Patrick_Kull

Are you on a Sense version that supports this feature? And if so, have you created any custom security rules? These might have removed user's access to publish bookmarks.

Re: How to Share Bookmarks in Qlik Sense

Nareshgp — Thu, 16 Dec 2021 11:49:36 GMT

Dear, Sonia,

Thanks for the article, I just wanted know below things.

1. What would happen, if creator of the community bookmark has left the organization ?

2. where the bookmarks can be saved in QMC?

Thanks in advance

Re: How to Share Bookmarks in Qlik Sense

Sonja_Bauernfeind — Thu, 30 Dec 2021 13:13:31 GMT

@Nareshgp

Please post your question in our active forums to make use of our active user base and the support engineers monitoring our forums.

The correct forum is: Deployment and Management.

Re: How to Share Bookmarks in Qlik Sense

TaMahdi — Thu, 09 Jun 2022 06:58:14 GMT

Hello @Sonja_Bauernfeind thanks for the article.

Users in published apps don't have 'Copy link' in the list, is it related to security roles?

Re: How to Share Bookmarks in Qlik Sense

Sonja_Bauernfeind — Wed, 15 Jun 2022 13:53:01 GMT

Hello @TaMahdi

I believe this may require additional troubleshooting that we cannot provide in this article. Please post about the issue in Qlik Sense Deployment and Management to make use of our active community.

Though, yes, bookmarks can be restricted based on Security Rules. If you can verify that a user with elevated rules is able to share bookmarks, you have verified that a security rule is at fault, in which case you will need to enable/disable what you have customized to locate the faulty rule.

All the best,
Sonja

Re: How to Share Bookmarks in Qlik Sense

fabdulazeez — Tue, 15 Jul 2025 07:30:43 GMT

Is a user with Analyzer access able to publish bookmarks in Qlik Sense Client-Managed? If not what are their options for sharing