topic Re: DOC CAL Users should see only licensed previews on Access Point in QlikView

DOC CAL Users should see only licensed previews on Access Point

klaus_kapero — Mon, 26 Jan 2026 18:19:17 GMT

Access Point Question:

Dear Community Users,

Actual situation: Users can see ALL document previews (or document names). Users can open only these documents for which they have a license (but they want to open the other ones also, because they see that they are existing 🙂 ).

Now I'm searching for the following settings:

1. Document Users with a DOC CAL should see only the document previews, for which they have a document license (in the "browsable" folders). Not all the others.

2. Developer Users with a Named CAL can see ALL documents and can also open ALL documents. Actual I have a condition in each sheet to manage the authorization via
"if OSUser()='XYZ', but this is much work. I would prefer a way via external Excel file. Or with section access, but I have no experience so far.

3. If later on we use concurrent licences, how can I manage then the authorization access to each document and inside to each sheet effective ?

4. You can also send me a link to a documentation.

Thank you in advance.

Re: DOC CAL Users should see only licensed previews on Access Point

Chris_Rice — Fri, 15 Aug 2014 19:46:00 GMT

If you want to manage what document end users see in the AP, use NTFS or Section Access.

http://community.qlik.com/blogs/qlikviewdesignblog/2014/05/26/section-access

Re: DOC CAL Users should see only licensed previews on Access Point

ashfaq_haseeb — Sun, 17 Aug 2014 07:09:58 GMT

Hi,

It will be manged by publisher automatically.

If you don't have publisher then you need to set NTFS Security at QlikView file itself.

Regards

ASHFAQ

Re: DOC CAL Users should see only licensed previews on Access Point

klaus_kapero — Wed, 08 Jun 2016 12:25:20 GMT

Here ist the solution:

Change Settings in QMC System Server Security Sheet to DMS:

Then you can manage for each document in the Document Authorization Sheet the Named Users.

Only listed users now see the Application Preview Icon on the Access Point.

This question is answered now. Thank you.