topic Re: How to restrict view of a published document in QlikView

How to restrict view of a published document

Anonymous — Mon, 26 Jan 2026 18:19:17 GMT

Hi ,

we had created 3 type of reports one is MIS another one is Accounts and another one is HR doc's. We published these three doc's in our server. the problem is all these three docs are displaying in user login but what we need is it should not show all docs to everyone for eg: HR department should view only the doc which are published to them and accounts team should not view the doc which is published to management how to restrict this by creating a group or by creating a folder??

Re: How to restrict view of a published document

Gysbert_Wassenaar — Sat, 28 Dec 2013 08:25:48 GMT

Put the files in separate folders (on the file system) and set NTFS permissions to allow each group only access to the folder the document for the group is in.

Re: How to restrict view of a published document

maxgro — Sat, 28 Dec 2013 08:41:48 GMT

regarding authorization on docs (in a nutshell, more on qlikview server reference manual and online help of your qlikview server):

for qlikview small business edition server you can only use NTFS authorization

for qlikview enterprise server you can choose NTFS and DMS

http://community.qlik.com/message/215992#215992

assuming you're using NTFS (Windows Users and Windows Security file permissions)

in NTFS you control authorization by defining access to folder/doc for windows group/user

http://community.qlik.com/message/402920#402920

http://community.qlik.com/message/395551#395551

In your case you could create 3 windows groups (one for HR, ecc...), 3 folders (one for HR, ....) and assign the appropriate windows permissions to these groups on 3 folders

if you're using DMS hope someone else could help you as I never used it

Regards

Re: How to restrict view of a published document

suresh_rawat — Sat, 28 Dec 2013 09:06:07 GMT

Hi Satishkumar,

You have created 3 reports in single QlikView Application or these are different applications????

Regards

Suresh Rawat

Re: How to restrict view of a published document

Sat, 28 Dec 2013 09:36:56 GMT

Hi,

If you have 3 separate dashboards and assigned separate login id's for the respective department, then you can set the condition in the qlikview management console:

qlikview management console - documents - user documents - <select the document> authorization tab:

assign the id.

Re: How to restrict view of a published document

Anonymous — Mon, 13 Jan 2014 07:13:30 GMT

hi,

we have created 3 separate documents.

HR
Accounts
IT

How to set access, so that HR Users can see only the HR document. Similarly for Accounts and IT documents respectively.

Kindly advise me

Re: How to restrict view of a published document

Mon, 13 Jan 2014 07:18:10 GMT

Hi,

Create 3 folders, put your 3 documents in them accordingly.

Then create 3 groups and provide the access of particular folder to particular group only.

This way HR document will be visible to people present inside the HR folder and so on.

Hope this helps!

Re: How to restrict view of a published document

Anonymous — Fri, 02 May 2014 09:42:25 GMT

Hi,

Can u able to give some examples in detail. by giving screen shorts or by explaining how to create and configure in Qlikview administrator console

Re: How to restrict view of a published document

Fri, 02 May 2014 17:32:23 GMT

Check out page 79, section 13.1 in the Server Reference manual. It will walk you through all of the details you need.

Re: How to restrict view of a published document

raptibhowal — Fri, 02 Jan 2015 10:27:54 GMT

Hello sir, Can you please guide if has achieved your query..

I also need the same on urgent basis.

Re: How to restrict view of a published document

Anonymous — Thu, 26 Mar 2015 13:09:25 GMT

As there is no correct answer provided to this post, the sever reference manual dose not provide guide for the visibility of specific windows user/group to a .qvw file in the access point, and it also took me some time to figure it out. So I provide the other link here. That is the correct answer, and the key part is related to the security set on the local folder/.qvw file in your machine: right click on the folder/.qvw file->select the Properties-> Security tab->Remove User group, add the group/user that available to the .qvw

And for my case, the User group can not be removed, so need to do it the other way around. I added all the group that can not see the .qvw in the access point, and select "Deny" for the permissions for "Full control"

Re: How to restrict view of a published document

Thu, 25 Aug 2016 08:13:07 GMT

Can I now use dynamic doc cal assignment when I have set the user groups?