topic Re: QlikView PDF Distribution Questions in QlikView

QlikView PDF Distribution Questions

mstoler — Mon, 26 Jan 2026 18:19:17 GMT

Hello,

I have the following questions about QlikView PDF Distribution

1. Is it possible to directly enter an e-mail address of a user outside of your organization. I can currently only select users from my Active Directory.

2. Is it possible to customize the subject and body of the e-mail message.

Thank You,

Re: QlikView PDF Distribution Questions

Mon, 12 Dec 2011 19:54:57 GMT

Dear mstoler,

Yes you can send pdfs to emails outside of your organization also.

if you are using Qlikview server version earlier than 11 then you can use custom directory to define your own users and email addresses and if you are using version 11 then it is very easy. just add users email address in a field in your document and while choosing field containing recipients information, choose that field and in check user identity on choose no validation.

So, now no need to be restricted on just NT directory users.

While you can not make a different subject and body for every mail, you can make a template for emails and choose some predefined variables which are available there such as [TaskName], [DocTitle] etc. So, these variables can give you a somewhat customized email for your reports.

To make this email template, go to systems tab in your enterprise management console, and under distribution services go to email templates

Let me know if this makes sense.

Regards,

Ashutosh

Re: QlikView PDF Distribution Questions

mstoler — Mon, 12 Dec 2011 21:01:07 GMT

How does QlikView know touse the HTML or Plain template?

Thank You,

Re: QlikView PDF Distribution Questions

Tue, 13 Dec 2011 04:36:47 GMT

Hi Mstoler,

in Qlikview enterprise management, go to system tab and then under the mail server, you can choose mail layout as either Plain or HTML

This format will be used in all the mails sent by publisher.

Regards,

Ashutosh

Re: QlikView PDF Distribution Questions

Wed, 14 Dec 2011 10:13:44 GMT

Ashutosh Paliwal schrieb:
Dear mstoler,
                Yes you can send pdfs to emails outside of your organization also.
                    if you are using Qlikview server version earlier than 11 then you can use custom directory to define your own users and email addresses and if you are using version 11 then it is very easy. just add users email address in a field in your document and while choosing field containing recipients information, choose that field and in check user identity on choose no validation.
                      So, now no need to be restricted on just NT directory users.
While you can not make a different subject and body for every mail, you can make a template for emails and choose some predefined variables which are available there such as [TaskName], [DocTitle] etc. So, these variables can give you a somewhat customized email for your reports.
           To make this email template, go to systems tab in your enterprise management console, and under distribution services go to email templates
         Let me know if this makes sense.
Regards,
Ashutosh

Hi Ashutosh

Where can I find this? "check user identity on choose no validation" Is this only available after QV 10 SR2?

I have only 5 Values, but not this ^^ one.

Thanks.

Michael

Re: QlikView PDF Distribution Questions

Wed, 14 Dec 2011 10:57:59 GMT

Hi Michael,

You will find this only in version 11. This is not available in version 10.

Regards,

Ashutosh

Re: QlikView PDF Distribution Questions

Anonymous — Tue, 02 Oct 2012 13:19:24 GMT

Hi All,

michel, can you tell if you're using Exchange Server or not ??

Regards

Re: QlikView PDF Distribution Questions

Bill_Britt — Tue, 02 Oct 2012 13:23:44 GMT

Michael,

Also, you can not use an email file in the qvw to send emails in version 10. This was a new feature in version 11 and it really makes it easy to send the data when the people are not in your AD.

Bill

Re: QlikView PDF Distribution Questions

Tue, 16 Oct 2012 13:44:38 GMT

Hi,

I'm getting confused. Is it possible to send external email fra version 10?

If it is possible where shall I list these adresses to make it work?

/Jakob

Re: QlikView PDF Distribution Questions

bvann040684 — Tue, 13 Nov 2012 22:37:31 GMT

Ashutosh,

I have set up the PDF generator and am looking for ways to make the email template work with multiple reports since you cannot make seperate comments for each one. I read your response to Michael and noticed you used predefined variables to yours up.

Is there a list of these "Predefined" variables? If you dont know of one, do you know of a predefined that will return each reports comment section?

Within each report Reports>Report Settings> Settings, you can leave a comment. If I can find a predefined variable or figure out how to set that as a variable thats all I need.

Please let me know if you can help me. Thank you in advance for you assistance.

Brandon

Re: QlikView PDF Distribution Questions

Wed, 14 Nov 2012 09:30:55 GMT

Dear Brandon,

These are the variables which can be used to customize the template.

Regards,

Ashutosh

Re: QlikView PDF Distribution Questions

Wed, 14 Nov 2012 09:36:52 GMT

Also, to highlight that i don't think you will be able to get benefits through these variables for your requirement as they don't capture the data for the report or document.

So, a suggestion here may be to add those comments into the report itself by using a text box, if you want to notify the recipients of the mails about the comments or if some other way, you can think of which suits better to your requirement.

Regards,

Ashutosh

Re: QlikView PDF Distribution Questions

bvann040684 — Wed, 14 Nov 2012 14:40:20 GMT

You are correct those don't really help too much. You would think it would be easy for QlikTech to add a....[ReportComment] or something of the like. But your text box idea is a very good idea and I will pass that along.

I appreciate your assistance you have have been a great help.

Brandon