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Employee

## Fiscal Year

A common situation in Business Intelligence is that an organization uses a financial year (fiscal year) different from the calendar year. Which fiscal year to use, varies between businesses and countries. [Wikipedia] But how would you solve that in QlikView?

A fiscal year other than the calendar year implies a number of additional requirements in the QlikView app: The most obvious is that the year used in all charts and reports must correspond to the fiscal year which runs over a different set of dates than the calendar year.

Further, the notation sometimes changes: You probably want to display years as ‘2012/2013’ instead of just the year number.

Also, other fields, e.g. Month and Week must be assigned to the fiscal year as well as the calendar year.

Finally, the sort order of field values changes in some cases. E.g. you want to sort the months using the first financial month as the first month: [Apr..Mar] instead of [Jan..Dec]. (Compare with the month order in the graph and the list box.)

There is a very simple way to achieve this in QlikView:  Just add the necessary fields in the master calendar and use these in all situations where you need a calendar field. There are many ways that this can be done, but my suggested solution is the following:

1. Create a variable that contains the month number of the first month of the fiscal year. Assuming that April is the first month of your fiscal year, this variable should get the value ‘4’.

2. Create numeric values of the necessary fields. Usually the number of the fiscal year is defined by its end, so (again using April as the first month) April 2013 belongs to the fiscal year ‘2014’.

3. Create dual values of the necessary fields.

The script for creating fiscal year and fiscal month then becomes:

Set vFM = 4 ;                                                          // First month of fiscal year

Calendar:
Load Dual(fYear-1 &'/'& fYear, fYear) as FYear,          // Dual fiscal year
Dual(Month, fMonth)                as FMonth,           // Dual fiscal month
*;
Load Year + If(Month>=\$(vFM), 1, 0) as fYear,           // Numeric fiscal year
Mod(Month-\$(vFM), 12)+1        as fMonth,          // Numeric fiscal month
*;
Month(Date)                            as Month,
…

Other fields, like week, day, etc. can also be created in a similar way.

A comment on the field naming: In this script I use lowercase ‘f’ as prefix for the numeric values and uppercase ‘F’ for the dual values. In real life you may want to just have the dual fields (no numeric duplicates) and name these differently, e.g. just ‘Year’ and ‘Month’. If you do, you must also rename the original calendar year and calendar month accordingly.

The bottom line is anyway that you can solve this problem just by adding a couple of lines in you master calendar. No set analysis is needed. And no complex chart expressions are needed.

Simplicity.

HIC

Tags (3)
Employee

You'd need to have this in a variable and expose it in an input box. Then you can create calculated dimensions similar to the ones above.

Alternatively you could have the twelve months in a logical island (an unconnected field) that has "Always one Selected value" set. And then use this in the calculated dimensions.

However, be aware that all calculated dimensions have a cost: It takes CPU-time to calculate them and the more of such features you have, the slower QlikView will get.

Use your CPU-power wisely. Don't waste it on "unnecessary" features.

HIC

7,421 Views
Not applicable

Thanks for clear and simplified solution...

I am new to qlikview and was not knowing about fiscal calendar concept..

Thanks for the clear and concise description.

7,421 Views
MVP

Dear Henric,

Can you let me know how to add FWeek and FQuarter ?

7,421 Views
Not applicable

Here's how I created some fiscal periods recently.  Because I had some null values in my dates, I was getting 'Q' only with no number, so I used a Rob Wunderlich suggestion to only create my calendar if the len() of the Month was greater than zero.  Otherwise, the below also ordered my FYQ and FQFY

SET vFM=2;    //First month of fiscal year

Calendar:

Dual(if(len(FQuarter)>0, FQuarter&'-'&fYear),             QuarterName(link_date,0,2))        AS FQFY,    //  FiscalQuarter-FiscalYear

Dual(if(len(FQuarter)>0, 'FY'&right(fYear, 2)&FQuarter), QuarterName(link_date,0,2))    AS FYQ,        // FiscalYearQuarter

*

;

Dual(fYear-1 &'/'& fYear, fYear)                                             AS FYear,   // Dual fiscal year

Dual(Month, fMonth)                                                          AS FMonth,    // Dual fiscal month

Dual(if(len(fMonth/3)>0, 'Q'&ceil(fMonth/3)), QuarterName(link_date,0,2))    AS FQuarter,// Fiscal Quarter

*

;

Year + If(Month>=\$(vFM), 1, 0)                                                 AS fYear,    // Numeric fiscal year

Mod(Month-\$(vFM), 12)+1                                                        AS fMonth,   // Numeric fiscal month

*

;

7,421 Views
Not applicable

Hi Henric,

I read over your example above and have a question.  I am trying to create a fiscal year calendar and here is what I have done so far:

Set vFM = 6 ;                                                          // First month of fiscal year

Calendar:

Load Dual(fYear-1 &'/'& fYear, fYear) as FYear,          // Dual fiscal year
Dual(Month, fMonth)                as FMonth,           // Dual fiscal month

*;

Load Year + If(Month>=\$(vFM), 1, 0) as fYear,           // Numeric fiscal year

Mod(Month-\$(vFM), 12)+1        as fMonth,          // Numeric fiscal month

Then I have my Standard Master calendar that looks like this:

MasterCalendar:

//     Dates

year([Request Date]) AS Year,

month([Request Date]) AS Month,

date(monthstart([Request Date]), 'MMM-YYYY') AS MonthYear,

'Q'&Ceil(Num(Month([Request Date])/3)) as Quarter,

week([Request Date]) AS Week,

weekday([Request Date] + 2) AS Weekday,

day([Request Date]) AS Day,

date([Request Date], 'MM/DD') AS DATEMMDD

RESIDENT Work_Order;

My question is you mentioned above that other fields like Week, Qtr, etc will need to be setup.  Are you talking adding that information to the load statements above.  If so Can you help me out with this.  If you want me to post this somewhere else I can.

David

7,421 Views
Employee

I would do the following:

Set vFM = 6 ;    // First month of fiscal year
Set vFD = 6;     // First Day of the week (0=Mon, 1=Tue, ... , 6=Sun)

MasterCalendar:
Dual(fYear-1 &'/'& fYear, fYear) as FYear,   // Dual fiscal year
Dual(Month, fMonth)                as FMonth// Dual fiscal month
Dual('Q' & Ceil(fMonth/3), Ceil(fMonth/3)) as FQuarter,
Ceil(([Request Date]-StartOfFWeekOne+1)/7) as FWeekNo,
*;
Load Year + If(Month>=\$(vFM), 1, 0)   as fYear,   // Numeric fiscal year
Mod(Month-\$(vFM), 12)+1            as fMonth// Numeric fiscal month
Dual('Q' & Ceil(Month/3), Ceil(Month/3)) as Quarter,
WeekStart(FYearStart,0,\$(vFD))     as StartOfFWeekOne,
*;
[Request Date],
YearStart([Request Date],0,\$(vFM)) as FYearStart,
Year([Request Date])               as Year,
Month([Request Date])              as Month,
Date(Monthstart([Request Date]), 'MMM-YYYY') as MonthYear,
Week([Request Date])               as ISOWeekNo,
Dual(WeekDay([Request Date]),Mod(WeekDay([Request Date]-\$(vFD)),7)+1) as WeekDay,
Day([Request Date])                as Day,
Date([Request Date], 'MM/DD')      as DATEMMDD
Resident Work_Order;

The Quarter is straightforward, but the weeks are trickier... Note also that I changed your WeekDay definition.

See more on

http://community.qlik.com/blogs/qlikviewdesignblog/2014/01/27/week-numbers

HIC

7,421 Views