No, you cannot tell the QVS service to scan only up to a certain folder hierarchy level.
One rule: QVS will scan the base folder and all subfolders of
- the Document root
- any Mounted Folders you configure in QMC
This means that if you put archived copies of QVW documents in a subfolder of your Document Root, by default they will still appear somehow in your AccessPoint.
Only one exception: Mounted Folders (including their subfolders) can be made non-browsable, which is especially useful if you don't have a Publisher license (i.e. no separate "Source Folders") and your QVW documents rely on QVD Generators (other QVW documents that shoudn't be visible to end-users) for their reloads.
You *could* mess a bit with NTFS rights to make archived copies or entire folders "invisible" to all (if you're not using an EE-server in DMS mode), but I think you should first ask yourself whether Backups (or anything else that is not in use) really belong in a production/live environment?
Peter, thanks for your answer.
It is helpful to know the options.
(The document folders are structured similarly to the company. Each department has its folder. In the folders are their live cockpits. These cockpits have the respective data restrictions and file and folder permissions. And in sub folders, the users have the data that they use together with their cockpits - and there, additionally, they store cockpits in a state that could be important to have in the future, e.g. for comparison. They open these cockpit backups using the desktop client. These backups generate the problems, because the paths are long.
We could easily separate the live cockpits from the other data. But then, we would have to set up a parallel folder hierarchy with exactly duplicated folder permissions. It might be, that we choose this solution.
Of cause I would prefer to teach CVS to deal with long file paths, but since I have no hope in that direction, I have not posed this question.)
Maybe the easiest solution would be to devise a new naming convention for (sub)folders. I can imagine that shortening the QVW file names is not an option. But it seems that many of these folders only impact the QV Desktop users (to find what they are looking for) and the QV admin (in the Management Console).
In the AccessPoint, subfolders are not visible. So whether you use Geschäft-GmbH or C011 (=a recognisable company code) doesn't matter to the end-user in the AP. And for a Desktop user, a well-chosen ID may be as useful as the full name, I guess.