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Michael_Tarallo
Employee
Employee

When we were considering how to best support our customers with managing their content in Qlik Cloud, we took a deep look at what we had and what it could become. We quickly realized that if we separated the needs customers have around security, organization, and process into distinct solutions, we could make the system more flexible and better suited to our customers.

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Welcome back Fredrik!

Please join me in welcoming Fredrik Lautrup back to the Qlik Design Blog as he covers, Public Collections:  A powerful way to organize content. Fredrik is a long time Qlikkie, leading our product designers in our Product Design Group. Fredrik’s analytics experience stems from working with many customers in areas of product design, security and licensing.  He has worked with numerous enterprises in different roles - from IT, security to strategic information systems and is responsible for design and workflow of our products. 

 

Get Organized!

Currently, Qlik Cloud offers ways to separate access control, organization, and quality processes through the solutions of spaces, collections, and publishing. We initially focused on getting the access control and quality process to the right level, and now it’s time to improve the organization.

In our initial releases, favorites and collections were all about “you.” This was your way to ensure you could find relevant content with minimal effort. This was not a corporate view, or a view pushed onto you.

Looking at how users use the platform, we’ve realized that there’s a big need for curated content delivered to users to help them find the right content. Introducing this capability would allow a curator to decide what’s relevant for their users based on their role.

Public Collections

To address this need, we recently introduced public collections. Administrators of content can create collections where they group content and make them public (available to all). Collections are not about access control, so people looking at the collections can still only see what they have access to and only collections where they can access content. The content is now organized by a curator in topics independent of how the content needs to be secured by spaces. A Collection is a flexible concept that allows you to organize your content in a way that makes sense for your users. It enables you to group content from multiple spaces, and the same content can be in many collections. This makes it a pure concept for organizing content.

When used correctly, you as a consumer of content no longer need to worry about the spaces. The spaces are there in the background for administrators to ensure you have access to the right content. Collections are there for your consumers to find content in logical groups such as topics, projects, teams, and more. You can see an illustration below of how it could work.

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I hope you have enjoyed getting an insight into how we think when designing the eco-system for content. If you have questions or ideas, please do not hesitate to share them with us. Also please check out the SaaS in 60 video below to get a quick introduction on how Public Collections work.

View more in 60: https://www.youtube.com/playlist?list=PLW1uf5CQ_gSq6klZOXSpKQ0afQFJyqqEh 

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