Set Analisis problem

[sergio]

Hi there, i'm a new user of QlikView and i enconunter this tool very useful and powerfull to manage the accounting. Few days ago i started to do a complete balace sheet, but i have a little problem with the set analysis on a pivot table to calculate amounts of money. I will try to explain my problem clearly:

I have periods of time like this:

Periods (Name of the field: AsiPeriodo)

2009-10
2009-9
2009-8
2009-7
2009-6
2009-5
2009-4
2009-3
2009-2
2009-1

And my balance sheet for 2009-8 is like this:

Title	Group	Account	Balance
Caja	MONEDA	DOLARES ESTADOUNIDENSES	1.007.628,40
Caja	MONEDA	CAJA MONEDA NACIONAL	22.037,39
Caja	MONEDA	Total	1.029.665,79
Caja	Total		1.029.665,79
Total			1.029.665,79

My idea is to select any field of the period (only one, e.g.:'2009-8') and obtain the total of that account up to that year-month. In the expression i wrote this:

sum({1 <AsiPeriodo=$(AsiPeriodo)>} Asi1Importe*Asi1DoH)

With this formula i have the total of the account but of all the periods (the sum from 2009-1 to 2009-10), that's not what i want. I need the total but up to the year-month that i chose (the correct will be the sum from 2009-1 to 2009-8). So i need a little help with this.

I will be very grateful with any response and for your time. And excuse my english, is not very good.

Regards.

Sergio

[johnw]

I may just be confused on what you are saying, but I would caution against managing your accounting in QlikView. QlikView is subject to minor mathematical errors, and your accounts might not balance correctly. I would only use QlikView for account reporting when the numbers don't have to be exact. Follow this link for more information in the errors and one way to work around them if necessary:

http://community.qlik.com/wikis/qlikview-wiki/explanation-of-mathematical-errors-in-qlikview.aspx

On to your actual question. Is AsiPeriodo a QlikView date with format 'YYYY-M'? If so, I would probably handle it like this (untested):

sum({<AsiPeriodo={">=$(=date(yearstart(max(AsiPeriodo)),'YYYY-M')) <=$(=date(max(AsiPeriodo),'YYYY-M'))"}>} Asi1Importe*Asi1DoH)

[#3]

Try this: sum({<AsiPeriodo=$(AsiPeriodo)>} Asi1Importe*Asi1DoH)

[sergio · Accepted solution]

John Witherspoon wrote:
I may just be confused on what you are saying, but I would caution against managing your accounting in QlikView. QlikView is subject to minor mathematical errors, and your accounts might not balance correctly. I would only use QlikView for account reporting when the numbers don't have to be exact. Follow this link for more information in the errors and one way to work around them if necessary:
http://community.qlik.com/wikis/qlikview-wiki/explanation-of-mathematical-errors-in-qlikview.aspx
On to your actual question. Is AsiPeriodo a QlikView date with format 'YYYY-M'? If so, I would probably handle it like this (untested):
sum({<AsiPeriodo={">=$(=date(yearstart(max(AsiPeriodo)),'YYYY-M')) <=$(=date(max(AsiPeriodo),'YYYY-M'))"}>} Asi1Importe*Asi1DoH)<div></div>

Hi John, thank you for answer. Your formula was very close, it was not the correct but it gave me a lot of ideas, i changed a few things, the correct one for my application was:

sum({1<AsiPeriodo={"<=$(=date(=only(AsiPeriodo)),'YYYY-MM')}>} Asi1Importe*Asi1DoH)

However, you were rigth, i didn't know about the mathematical errors, so, when i finished the balance sheet i had differences between 0.01 and 0.05 cents, i will have to change the source table to avoid the formula in qlikview.

Regards.